fvcl_feb2015

ILRI NAIROBI, ROOM 721
The purpose of this meeting is to address arising issues that impact the leadership of the Flagships and Value Chains.

1. What has been good about Livestock and Fish and that we want to protect 2. What has been not so good and want to change || Quick brainstorming and listing on flip charts Exercise to name and prioritize challenges || **Outputs** 1. Completed matrices by Friday COB 2. Consensus on the top priorities for the CRP as a whole || Matrix of findings, organized into 11 sets of broad issues, has been circulated in advance of the meeting. Flagship Leaders to complete in soft copy (send to Pat). For each of the 11 categories, Flagship Leaders to identify what, if anything, is a priority for them; Vote on top 5 across all groups || **Outputs** 3. Reaction to proposed Management Actions and To Do List for Flagship Leaders 4. Identification of resources needed to achieve these || PPT slide of table of proposed management actions || **Outputs** 1. Review the recommendations: distinguishing the symptom vs the underlying issue 2. List of possible responses to inform the official response to the SPAC Report 3. List of lessons for learned from the SPAC Report for Flagship Leaders’ role 4. Feedback on template from SPAC || A copy of the SPAC report has been circulated. Discussion will be organized around the following topics: PPT slide of recommendations Discussion lines: 1. How do Flagship Leaders feel about the SPAC Report – fair/unfair assessment? 2. What they think gave rise to the SPAC Report 3. Flagship Report quality 4. Assessment of the SPAC report template || **Outputs** 1. Clarification on what it means to be a Flagship Leader (job description and key role in planning & reporting, leadership qualities, motivation, challenges to lead by remote control) 2. Support needed to lead a Flagship with a Mission 3. The Flagship Project concept and clarification/consensus of what it means to be working in an R4D organization 4. Preliminary sense of the balance between discovery and development research agendas 5. Proposal to Lead Center DG to improve Flagship Leadership || Flagship Project terminology was introduced by the CO in an attempt to obtain a sharper problem-solution orientation in research agendas. Flagship Leader TOR will be made available. Solicit leadership qualities from the group – motivations, challenges Response for Lead Center DG || **Outputs** 1. Confirming the utility of the SIPs 2. Discussion of the ToC approach and how it can help Flagships articulate what they are doing and planned next steps in this regard 3. Review of the March Review and Planning Meeting Agenda 4. List of what needs to be done ahead of the March RPM – Review, Phase 2 sketch and Detailed 2016 planning || Role of the SIPs and the Theories of Change. An and Acho to talk about what they got out of the recent TOC Workshop. Draft Flagship TOCs will be circulated. March Review and Planning Meeting agenda will be circulated. || What’s not working Self evaluation || **Outputs** 1. Ideas for jointly responding to selected findings 2. Identification of resources needed to implement these || Matrix of findings, organized into 11 sets of broad issues, has been circulated in advance of the meeting. So has the Table of Management Actions. Discussion will focus on what findings require a joint Flagship/VC response. 8 such findings have been identified. || **Outputs** 1. Identification of areas where interaction is needed – when and how to make this happen 2. Utility of the jointly prepared SIP statements 3. Review of Table 2 proposed by the SPAC || A copy of the SPAC report has been circulated. Discussion is on the following topic: Flagship/Value Chain relationship and interactions – is this a useful research model? || **Outputs** 1. Refined mechanism/s for interacting 2. Better understanding of the restructured L&F Program 3. SIPs for SASI and VCTS are more clear || Mechanisms for the link and interaction Role of SASI vs VCTS in our AR4D model and relationship to Technology Flagships Jigsaw model || || **Using ToC to articulate what the Program does** **Outputs** 1. VC TOC approach and planned next steps in this regard || Role of the TOCs. Amos and Barbara to talk about what they got out of the TOC Workshop and role of the TOC in their program || **Outputs** 1. Clarity on Review part of the meeting in terms of TOC 2. Clarity on Phase 2 part of the meeting and expected outputs 3. Clarity on Detailed planning part of the meeting – completion of the SIPs, 2016 POWB sketches, future actions for VC Leaders || Copy of the agenda will be provided. Report back on Flagship leaders Review role of VC Leaders || || **Outputs** 1. Completed matrices 2. List of priority responses from VCLs and review of proposed Management Actions 3. Identification of resources needed to achieve these || Matrix of findings, organized into 11 sets of broad issues, has been circulated in advance of the meeting. VCLs to complete in soft copy (send to Pat) and talk about their proposed responses to the 5 most relevant findings for their VC by group of issues || **Outputs** 1. List of possible responses to inform the official response to the SPAC Report 2. List of lessons for learned from the SPAC Report for VCLs role || A copy of the SPAC report has been circulated. Discussion will be organized around the following topics: 1. How do VCLs feel about the SPAC Report – a fair/unfair assessment? 2. What they think gave rise to the SPAC Report 3. VC Report quality 4. Assessment of the SPAC report template 5. Reaction to gender mainstreaming issues || **Outputs** 1. Clarity/consensus on the VC Team concept and purpose 2. List of challenges to working effectively as a VC Team 3. Clarity/consensus on the role of the VC Leader 4. List for each VC Team on what gaps need to be filled (people, finance, knowledge, partners, TOC) 5. List of resources needed to be an effective VC Leaders || Discussion will focus on the following issues: 1. What do you understand the VC Team’s purpose to be 2. What has worked well and what has not worked? 3. What is your role vis-à-vis partners? What kind of partner should we be? 4. What is your role in policy engagement? What kind of communication is needed from L&F? 5. Role of TOC in demonstrating progress || **Outputs** 1. Confirming the utility of the SIPs 2. VC TOC approach and planned next steps in this regard || Role of the SIPs, Value Chain Work plans and Value Chain TOCs. Amos and Barbara to talk about what they got out of the TOC Workshop and role of the TOC in their program || **Outputs** 1. Clarity on Review part of the meeting and role of VCs in this part of the meeting 2. Clarity on Phase 2 part of the meeting and expected outputs and role of VCs in this part of the meeting 3. Clarity on Detailed Planning part of the meeting – completion of the SIPs, 2016 POWB sketches for VCs 4. Expectations for 2015 Value Chain Planning Meetings || Copy of the agenda will be provided. VCLs will be asked to give a status report on their VC SIP ||  1. What has been good about L&F and that we want to protect 2. What has been not so good and want to change || Quick brainstorming and listing on flipcharts Exercise to name and prioritize challenges || **Outputs** 1. Completed matrices by Friday COB 2. Consensus on the top priorities for the CRP as a whole || Matrix of findings, organized into 11 sets of broad issues, has been circulated in advance of the meeting. Flagship Leaders to complete in soft copy (send to Pat). For each of the 11 categories, Flagship Leaders to identify what, if anything, is a priority for them; Vote on top 5 across all groups || **Outputs** 3. Reaction to proposed Management Actions and To Do List for Flagship Leaders 4. Identification of resources needed to achieve these || PPT slide of table of proposed management actions || **Outputs** 1. Review the recommendations: distinguishing the symptom vs the underlying issue 2. List of possible responses to inform the official response to the SPAC Report 3. List of lessons for learned from the SPAC Report for Flagship Leaders’ role 4. Feedback on template from SPAC || A copy of the SPAC report has been circulated. Discussion will be organized around the following topics: PPT slide of recommendations Discussion lines: 1. How do Flagship Leaders feel about the SPAC Report – fair/unfair assessment? 2. What they think gave rise to the SPAC Report 3. Flagship Report quality 4. Assessment of the SPAC report template ||
 * Agenda**
 * **Day and Time** ||  **Session Topic**  ||  **Who and What**  ||
 * **Wednesday 20th February: Flagship Leaders Only** ||
 * 8h30- 8h45 ||  Background to the meeting’s origins and purpose  ||  Tom on Evaluation, SPAC and ToC as meeting triggers  ||
 * 8h45-9h05 ||  **Taking stock of 1st 3 years**
 * 9h05-10h15 ||  **Responses to relevant findings of the evaluation of the Value Chain Approach**
 * 10h15-10h30 ||  **Break**  ||   ||
 * 10h30-11h30 ||  **Responses to relevant findings of the evaluation of the Value Chain Approach Cont.**
 * 11h30 – 12h30 ||  **Responses to the SPAC December 2014 Report**
 * 12h30-14h00 ||  **Lunch and email catch up**  ||   ||
 * 14h00-15h00 ||  **Reflection on the Flagship Leader role and Flagship Project Concept**
 * 15h15-15h30 ||  Break  ||   ||
 * 15h30 – 16h30 ||  **How to best articulate what we do in the Flagships and March Meeting Preparation**
 * **Thursday 19th February: Flagship Leaders and Value Chain Coordinators** ||
 * 8h30- 8h45 ||  Quick background to the meeting’s origins and purpose  ||  Tom on Evaluation, SPAC and ToC as meeting triggers  ||
 * 8h45-9h15 || **Challenging our AR4D Model**  || What’s working
 * 9h15-10h15 || **Responses to __jointly relevant__ findings of the evaluation of the Value Chain Approach**
 * 10h15-10h30 ||  **Break**  ||   ||
 * 10h30 –11h30 ||  **Responses to the SPAC December 2014 Report**
 * 11h30 – 12h30 ||  **Operational and Conceptual Issues**
 * 12h30-14h00 ||  **LUNCH and Email catch up**  ||   ||
 * 14h00 – 15h00
 * 15h00 - 15h30 ||  **Preparation for the March Review and Planning Meeting**
 * **Dinner Phoenician Restaurant, Westlands 19h00. Bus transport provided.**
 * **Friday 20th February: VALUE CHAIN COORDINATORS** ||
 * 8h30-10h00 ||  **Responses to __relevant__ findings of the evaluation of the Value Chain Approach**
 * 10h00-10h15 ||  **Break**  ||   ||
 * 10h15 – 11h30 ||  **Responses to the SPAC December 2014 Report**
 * 11h30-12h30 ||  **Reflection on the Value Chain Team Concept and Value Chain Leader role**
 * 12h30-13h30 ||  **LUNCH**  ||   ||
 * 13h30 – 14h30 ||  **How to best articulate what we do in the Value Chains**
 * 14h00 – 15h00 ||  **Preparation for the March Review and Planning Meeting and 2015 Value Chain Planning Meetings**
 * **Day and Time** || **Session Topic** || **Who and What** ||
 * **Wednesday 20th February: Flagship Leaders Only** ||
 * 8h30- 8h45 || Background to the meeting’s origins and purpose || Tom on Evaluation, SPAC and ToC as meeting triggers ||
 * 8h45-9h05 || **Taking stock of 1st 3 years**
 * 9h05-10h15 || **Responses to relevant findings of the evaluation of the Value Chain Approach**
 * 10h15-10h30 || **Break** ||  ||
 * 10h30-11h30 || **Responses to relevant findings of the evaluation of the Value Chain Approach Cont.**
 * 11h30 – 12h30 || **Responses to the SPAC December 2014 Report**
 * 12h30-14h00 || **Lunch and email catch up** ||  ||
 * 14h00-15h00 || **Reflection on the Flagship Leader role and Flagship Project Concept**

**Outputs** 1. Clarification on what it means to be a Flagship Leader (job description and key role in planning & reporting, leadership qualities, motivation, challenges to lead by remote control) 2. Support needed to lead a Flagship with a Mission 3. The Flagship Project concept and clarification/consensus of what it means to be working in an R4D organization 4. Preliminary sense of the balance between discovery and development research agendas 5. Proposal to Lead Center DG to improve Flagship Leadership || Flagship Project terminology was introduced by the CO in an attempt to obtain a sharper problem-solution orientation in research agendas. Flagship Leader TOR will be made available. Solicit leadership qualities from the group – motivations, challenges Response for Lead Center DG ||
 * 15h15-15h30 || Break ||  ||
 * 15h30 – 16h30 || **How to best articulate what we do in the Flagships and March Meeting Preparation**

**Outputs**

1. Confirming the utility of the SIPs 2. Discussion of the ToC approach and how it can help Flagships articulate what they are doing and planned next steps in this regard 3. Review of the March Review and Planning Meeting Agenda 4. List of what needs to be done ahead of the March RPM – Review, Phase 2 sketch and Detailed 2016 planning || Role of the SIPs and the Theories of Change. An and Acho to talk about what they got out of the recent TOC Workshop. Draft Flagship TOCs will be circulated. March Review and Planning Meeting agenda will be circulated. || What’s not working Self evaluation || **Outputs** 1. Ideas for jointly responding to selected findings 2. Identification of resources needed to implement these || Matrix of findings, organized into 11 sets of broad issues, has been circulated in advance of the meeting. So has the Table of Management Actions. Discussion will focus on what findings require a joint Flagship/VC response. 8 such findings have been identified. || **Outputs** 1. Identification of areas where interaction is needed – when and how to make this happen 2. Utility of the jointly prepared SIP statements 3. Review of Table 2 proposed by the SPAC || A copy of the SPAC report has been circulated. Discussion is on the following topic: Flagship/Value Chain relationship and interactions – is this a useful research model? ||
 * **Thursday 19th February: Flagship Leaders and Value Chain Coordinators** ||
 * 8h30- 8h45 || Quick background to the meeting’s origins and purpose || Tom on Evaluation, SPAC and ToC as meeting triggers ||
 * 8h45-9h15 || **Challenging our AR4D Model** || What’s working
 * 9h15-10h15 || **Responses to __jointly relevant__ findings of the evaluation of the Value Chain Approach**
 * 10h15-10h30 || **Break** ||  ||
 * 10h30 –11h30 || **Responses to the SPAC December 2014 Report**
 * 11h30 – 12h30 || **Operational and Conceptual Issues**

**Outputs** 1. Refined mechanism/s for interacting 2. Better understanding of the restructured L&F Program 3. SIPs for SASI and VCTS are more clear || Mechanisms for the link and interaction Role of SASI vs VCTS in our AR4D model and relationship to Technology Flagships Jigsaw model ||
 * 12h30-14h00 || **LUNCH and Email catch up** ||  ||
 * 14h00 – 15h00 || **Using ToC to articulate what the Program does**

**Outputs**

1. VC TOC approach and planned next steps in this regard || Role of the TOCs. Amos and Barbara to talk about what they got out of the TOC Workshop and role of the TOC in their program ||
 * 15h00 - 15h30 || **Preparation for the March Review and Planning Meeting**

**Outputs** 1. Clarity on Review part of the meeting in terms of TOC 2. Clarity on Phase 2 part of the meeting and expected outputs 3. Clarity on Detailed planning part of the meeting – completion of the SIPs, 2016 POWB sketches, future actions for VC Leaders || Copy of the agenda will be provided. Report back on Flagship leaders Review role of VC Leaders || **Outputs** 1. Completed matrices 2. List of priority responses from VCLs and review of proposed Management Actions 3. Identification of resources needed to achieve these || Matrix of findings, organized into 11 sets of broad issues, has been circulated in advance of the meeting. VCLs to complete in soft copy (send to Pat) and talk about their proposed responses to the 5 most relevant findings for their VC by group of issues || **Outputs** 1. List of possible responses to inform the official response to the SPAC Report 2. List of lessons for learned from the SPAC Report for VCLs role || A copy of the SPAC report has been circulated. Discussion will be organized around the following topics: 1. How do VCLs feel about the SPAC Report – a fair/unfair assessment? 2. What they think gave rise to the SPAC Report 3. VC Report quality 4. Assessment of the SPAC report template 5. Reaction to gender mainstreaming issues ||
 * **Dinner Phoenician Restaurant, Westlands 19h00. Bus transport provided.** ||
 * **Friday 20th February: VALUE CHAIN COORDINATORS** ||
 * 8h30-10h00 || **Responses to __relevant__ findings of the evaluation of the Value Chain Approach**
 * 10h00-10h15 || **Break** ||  ||
 * 10h15 – 11h30 || **Responses to the SPAC December 2014 Report**
 * 11h30-12h30 || **Reflection on the Value Chain Team Concept and Value Chain Leader role**

**Outputs** 1. Clarity/consensus on the VC Team concept and purpose 2. List of challenges to working effectively as a VC Team 3. Clarity/consensus on the role of the VC Leader 4. List for each VC Team on what gaps need to be filled (people, finance, knowledge, partners, TOC) 5. List of resources needed to be an effective VC Leaders || Discussion will focus on the following issues: 1. What do you understand the VC Team’s purpose to be 2. What has worked well and what has not worked? 3. What is your role vis-à-vis partners? What kind of partner should we be? 4. What is your role in policy engagement? What kind of communication is needed from L&F? 5. Role of TOC in demonstrating progress ||
 * 12h30-13h30 || **LUNCH** ||  ||
 * 13h30 – 14h30 || **How to best articulate what we do in the Value Chains**

**Outputs** 1. Confirming the utility of the SIPs 2. VC TOC approach and planned next steps in this regard || Role of the SIPs, Value Chain Work plans and Value Chain TOCs. Amos and Barbara to talk about what they got out of the TOC Workshop and role of the TOC in their program ||
 * 14h00 – 15h00 || **Preparation for the March Review and Planning Meeting and 2015 Value Chain Planning Meetings**

**Outputs** 1. Clarity on Review part of the meeting and role of VCs in this part of the meeting 2. Clarity on Phase 2 part of the meeting and expected outputs and role of VCs in this part of the meeting 3. Clarity on Detailed Planning part of the meeting – completion of the SIPs, 2016 POWB sketches for VCs 4. Expectations for 2015 Value Chain Planning Meetings || Copy of the agenda will be provided. VCLs will be asked to give a status report on their VC SIP ||

NOTES Day 1

Day 2