PLM_13+March+2014


 * Monthly Program Meeting **
 * Date: 13th May, 2014 **
 * Venue: Sierra Meeting Room, Mara House, ILRI Nairobi **

1. Tom Randolph 2. Galie Alessandra 3. Mats Lannerstad 4. Diana Brandes 5. Phil Toye 6. Keith Child 7. An Notenbaert 8. Esther Ndungu 9. Mwai Okeyo
 * Participants **

1. Acho Okike 2. Jens Peter 3. Micheal Blummel
 * By Skype **


 * **Agenda** || **Discussion** || **Action Points** ||
 * 1. **PPMC Decisions** || Tom reviewed the major decisions taken at the last meeting of PPMC in early April in Penang:

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (a) **Gender challenge** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> A gender action plan will be devised to ensure that the CO's 10% minimum target for gender is reach. Each center will have to contribute to reaching the gender target. A 2014 Gender Mainstreaming fund of $470,000 was created using 2013 carry-over and this will be allocated via a call. The idea is that other themes will draw in gender expertise to assess opportunities to improve their gender mainstreaming. In the future, gender research related activities will have to be integrated into each program using its own funding for 2015 onwards as there will be no special fund at that point.

**<span style="font-family: Arial,Helvetica,sans-serif;">Visibility of gender ** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Proposed changes were developed in consultation with Jacqui Ashby, the CO's Gender Expert. It is also needed as the budget and outputs related to gender research work must be tracked and reported for the CO. Therefore have embedded a special gender program with its own leader within Flagship 4 and who will sit on PPMC.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (b) **PPAs for 2014** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Pat is following up on the deliverables ahead of preparing the 2014 PPAs to get fundsreleased to the centers.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (c) **M & E & Learning Framework** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Keith Child is working on the framework to ensure that it is finalized. Will engage Isabel Vogel to develop a plan/system.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (d) **CRP Commission External Evaluation** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Doyle Baker is the lead evaluator and he will select others on the team. PPMC is submitting more names for possible team members to increase the diversity of the evaluation team.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (e) **Value Chain selection** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Banglandesh business case was approved but that for Burkina Faso was not approved although activities can go ahead. Business case needs to be presented at the next PPMC.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (f) **Partnership Strategy** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Approved with a few comments to be taken into account. Stuart Worsely's role <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> will now focus on linking development partners and researchers,starting with SNV and CARE but also within the value chains and including the private sector.

**<span style="font-family: Arial,Helvetica,sans-serif;">WUR Partnership ** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> They will be presenting the case to Wangeningen University management about the proposed partnership which will be a full partnership in the CRP like the centers, with a PPA and a small budget. There are three areas of interest/collaboration:

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> 1. The yield gap – understanding of it and how to address (productivity drivers – health genetics and nutrition); 2. livestock systems and environment and 3. Value Chain transformation and scaling.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Marginal areas where some interest but no critical mass include gender, human nutrition.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> **SLU Partnership**: Consultation is underway.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (g) **New Funds** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> $3.1 million additional to be disbursed according to a plan that includes making up for the management budget shortfall, centers, and ILRI programs, strategic investments identified by TR and PPMC (see the list in minutes Point 11), competitive call for Value Chains to buy services from technology platforms.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Also, other money is coming from New Zealand (couple of million dollars) to primarily strengthen the environmental agenda with the balance likely to go into a common pot.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (h) **CRP Governance** <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> PPMC agreed to maintain the current structure and governance arrangement with a few changes, not going along with the CO's advice.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (I) **PPMC and SPAC 2014 Calendar**:

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> SPAC meeting in early September in Nairobi <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> PPMC10: September 9-10, 2014 – virtual <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> PPMC11: December 10-11, 2014 – Uganda, with SPAC

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (J) **Extension Proposal**: No immediate actions required until mid-July when the CO gives its feedback. || <span style="font-family: Arial,Helvetica,sans-serif;">TR ||
 * 2. <span style="font-family: Arial,Helvetica,sans-serif;">**Summary of BOT Presentatio**n || <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;">There was discussion on how to present CRP performance to the ILRI Board of Trustees. There are three ways in which this will be done:

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (1) Budget on how much we have raised and budget execution. <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (2) Delivery of outputs as documented in the Annual Reports <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (3) Annex 1 performance indicators || <span style="font-family: Arial,Helvetica,sans-serif;">TR

<span style="font-family: Arial,Helvetica,sans-serif;">PR ||
 * <span style="font-family: Arial,Helvetica,sans-serif;">3. **Review of Annual Reports** || <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;">The Management Unit was fairly good in giving feedback last year on the value chain reports but little was given on center reports and theme reports.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Tom suggested that a peer review be undertaken as we benefit from seeing how other people handled their reports.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Pat will circulate a proposed division of labour. || <span style="font-family: Arial,Helvetica,sans-serif;">TR/Program Participants ||
 * 4**.<span style="font-family: Arial,Helvetica,sans-serif;"> Moving SIP Forward ** || <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;">In order to ensure continued progress towards the completion of the Flagship Strategic Implementation Plans by 30th June, Tom proposed a staggered timeline for submission and review of the constituent chapters.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> PR to circulate the schedule to Flagship Leaders and people can then suggest their own schedule or follow the proposed one.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> For the SASI and VCST Flagships, there needs to be more consultation as they come up with their SIPs

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Value Chain level SIPs will start being developed during the upcoming Value Chain Planning Meetings. || PR ||||  ||
 * 5**<span style="font-family: Arial,Helvetica,sans-serif;">. Upcoming Events ** || <span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;">(a) **Cleaning up 2014 POW**B - We need to retain the original budget on the activity sheets separate from the inclusion of carry-over funding and supplemental funds. Pat will work with the PMOs to develop a set of suitable templates to achieve this.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> Pat will also clean up the Logframes as per the outcomes of the discussions in Naivasha. She is almost done with this for the CO POWB but is awaiting feedback on the Feeds and Forages Theme.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (b) **Competitive cal**l - Guidance will be put out on the nature of the proposals sought for the supplemental money by June.

<span style="display: block; font-family: Arial,Helvetica,sans-serif; text-align: justify;"> (c) **Bilateral Inventory** - We are starting an exercise to align bilateral projects with the CRP as an input for the upcoming CCEE. || <span style="font-family: Arial,Helvetica,sans-serif;">TR/PMOs

<span style="font-family: Arial,Helvetica,sans-serif;">PR ||