PLM_+August+2014

= Program leaders meeting = = Tuesday 5 August 2014 = = Venue: ILRI campus, Sokoni meeting room =

**Participants** 1. Tom Randolph 2. Patricia Rainey 3. An Notenbaert 4. Galie Alessandra 5. Diana Brandes 6. Mwai Okeyo 7. Phil Toye 8. Keith Child 9. Michael Blummel - by Skype 10. Barbara Rischkowsky - by Skype 11. Esther Ndung'u

**Minutes**

John Benzie will be on Nairobi Campus on 12th to 15th August to work on the Genetics SIP. The Flagship Leaders will present their drafts to the SPAC members during their September meeting (3-5th). The drafts need to be circulated to SPAC by 11th August. One or two Value Chain SIPs will also be presented to the SPAC. || Theme Leaders || The progress assessments will be forwarded to the SPAC and PPMC. || Theme Leaders & ICARDA Rep. || CIAT: will be having their Annual Planning meeting next week and will be discussing the progress. An will attend the meeting. WORLDFISH: have started the process of putting together their 2015 budget ICARDA: They will be starting their planning process shortly. ||  ||
 * **Agenda** || **Discussion** || **Action Point** ||
 * 1. Status of SIPs || Feeds and Forages, Animal Health, SASI and VCTS have submitted their first but partial drafts.
 * 2. Status of Mid-2014 Progress assessments || PR forwarded the template for assessments and expected feedback by 31st July (Centers and Flagships) and 8th August (X-Cutting areas). Only CIAT and WorldFish have responded thus far.
 * 3. 2015 Budget Cycle || ILRI has started the 2015 budget process having circulated the new templates for 3 years activity-based budgets. L&F will continue to use its old template, modified to accommodate information on gender and research sites.
 * 4. Status of revisions of 2014 POWB Revisions || In ILRI, only GIL, VCD and TSI have submitted updated 2014 POWBs.

No feedback yet from the centers but ICARDA will submit this week. || Theme Leaders/PMOs/Center Reps as soon as possible. || The performance indicators for each of the outcomes (both research and development outcomes) need to be captured || People mentioned on the matrix and in follow-up email from Tom || India will meet at the end of August and Phil, Okeyo and Diana will be attending Vietnam no dates set yet Uganda suggesting mid-September. || Acho to finalize with VCCs and communicate to L&F management || Four Discovery-Development VC awards made 27 Cross-CRP proposals received || TR and PR to decide how to get the 27 cross-CRP proposals reviewed || PPMC will be held in virtual mode on 9th and 10th September and they will review the SIPs. They will focus mainly on the CRP 2nd phase. || Flagship Leaders || He will be on campus 9th to 16th August and expected to finalise the report by 15th August before proceeding the field visits to Ethiopia, Uganda, Tanzania and Eqypt. The inception report to be forwarded to the VCCs to have a feel of what will be expected. || EN to forward Inception Report to the VCCs ||
 * 5. Status of revisions to the Extension Proposal || The Extension proposal was circulated and additional inputs needed summarized in a matrix circulated by Tom. The Flagship Leaders need to do narratives associated to the SIPs.
 * 6. Theory of Change for the Livestock and Fish program || The document has been circulated. ||  ||
 * 7. Status of Value Chain Planning Meetings || This has been going on well with exception of Uganda, India and Vietnam.
 * 8. Update on the Gender Action Plan and work of KIT || The KIT has been contracted for 2 years to facilitate the integration of gender into technological flagships. They shall also organize "writeshops" for proposal development (to respond to the Gender call later this year) and the training of your gender scientists. ||  ||
 * 9. Status of the various calls for proposals || Gender call for proposals has been postponed until later in the year
 * 10. Status of preparations for SPAC and PPMC || The Flagship leaders will do a presentation of their SIP to the SPAC members either on 4th or 5th September. The SPAC should focus on the science and partnerships, rather than management issues.
 * 11. CGIAR Commissioned External Evaluation || Doyle Baker (Evaluation Team Leader) sent the Inception report which has been forwarded to the Evaluation Reference Group and the SPAC members for review.