tlm_dec2013

=Program Meeting= =3 December 2013= =Venue: ILRI Nairobi campus, Mara House - Sokoni meeting room= =Time: 10.00 - 11.30am=

Agenda
1. **2014 Plan of Work and Budget**
 * 2.** **Preparations for SPAC and PPMC**
 * 3.** **2013 Annual Report Preparations**

Pat Rainey (Chair) Keith Child Phil Toye Okeyo Mwai Barbara Rischkowsky by Skype Alessandra Gaile Esther Ndungu Jens Peter Tan Dalsgaard by Skype Diana Brandes
 * PRESENT:**


 * Agenda || Discussion || Action ||
 * **2014 Plan of Work and Budget** || Pat reported that VCD, Gender, Impact and Learning and Targeting were all on track. Phil reported that he should have all Animal Health activity templates completed by COB today but that he did not have a PMO to pull them into the Theme-level POWB. Okeyo reported that he was completing Genetics and Breeding activity templates. || An additional short narrative referencing the IDOs is needed from each Theme for the Consortium-Level POWB. The precise topic on which the CO requires a statement is: //Expected progress in 2014 toward the CRP IDOs and indicators of this progress.//

Those who have already submitted their narratives can simply add a few lines linking their 2014 work to the relevant IDOS. Submit to Pat before 15th December. ||
 * **Preparations for SPAC and PPMC** || Pat said the PPMC agenda and supporting information document would be circulated today or tomorrow.

Stuart reported that he still needed to receive 2 pagers from Genetics, Feeds and VCD by COB today in order to pull together the orientation document for the SPAC.

Esther reported on logistics for the two meetings.

There was brief discussion on a possible replacement for Jemimah Njuki || The orientation document to be sent by COB today

Esther to circulate her arrivals/departures table to everyone for confirmation

Suggestions for Jemimah's replacement to be sent to Tom || Jens Peter raised the issue of target setting for 2014. While the above document includes a place for providing an indicator target for 2014, Pat said that a better process for target setting needed to be developed. Templates for the various Annual Report narrative submissions are being reviewed by Tom and will be uploaded to the wiki shortly. || Pat to post all Annual Report and indicator guidance documents on wiki and to arrange for the installation of Access 2010 on the computers of Theme leaders, Cross-cutting sector leaders and related Administrative Assistants. ||
 * **2013 Annual Report Preparations** || The timeline for the preparation of the Annual Report was discussed briefly and there was an extended discussion on the collection of data for the Performance Indicators. This will occur via an emailed Access document that should then be completed with data for each relevant indicator and emailed back to Pat by 31st December. The data would then be uploaded to an Access database for checking by Pat. Apparent duplications would be identified and discussed with those who submitted the data to avoid double-counting and in some instances, the Management Unit would make a decision about what qualifies for inclusion in the aggregate indicator value e.g. flagship products.