plm_7jan2014

=**Program Leaders Meeting**= =**TUESDAY 7TH JANUARY 2014**= =**VENUE: ILRI CAMPUS, SOKONI MEETING ROOM**= = = =Minutes= = =

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 * PRESENT:**

Pat Rainey – Program Support Coordinator Stuart Worsely – Development Partnerships Diana Brandes – Capacity Development Kathy Colverson – Theme Leader, Gender, Impact and Learning Keith Child – Impact and Learning Michael Blummel – Theme Leader, Feeds and Forages (by SKYPE) Acho Okike – Theme Leader, VCD (by SKYPE) Jens-Peter Tan Dalsgaard – World Fish Representative

1. **Outcome of the SPAC Meeting, December, Tanzania**

Stuart summarized some of the key points made by the SPAC on our value chain work in Tanzania in their report.

__Action: Please review the report and submit your comments to Stuart by 20th January so that a formal response can be prepared and submitted to the ILRI BoT.__

2. **Outcome of the PPMC Meeting, December, Tanzania**

Pat summarized some of the key decisions taken at the recent PPMC meeting highlighting the decision to proceed with the Burkina Faso and Bangladesh value chains and the decision taken to impose penalties on late submission of annual report documents.

3. **2014 POWB – update and next steps**

This was submitted to the Consortium but no response has yet been received. A major weakness was the low level of funding allocated to gender research.

__Next steps: Pat will work with teams to review activities and deliverables at dates to be notified.__

4. **2013 Annual Report**

This was the next big deliverable. All relevant documents have been posted on the Livestock and Fish wiki (Annual reports/2013). Value Chain Coordinators have been emailed their templates and other writers notified of the production schedule.

__Action: Start thinking about the annual report and block out time to write!__

5. **Update on CRP Evaluations**

Keith reported that the preparations for the CRP’s first CRP-Commissioned External Evaluation (CCEE) on the value chain approach were well underway with the establishment of an Evaluation Reference Group. The Terms of Reference will be developed by a smaller group for review by the ERG. Fieldwork expected to commence in March/April 2014.

We have been officially notified of the schedule for the Independent External Evaluation (IEE) that the Independent Evaluation Arrangement (IEA) of the Consortium will conduct. Background documentation must be pulled together by the end of March 2014 and fieldwork expected to commence in early 2015.

__Action: Esther to collect and organize background documentation for both evaluations.__

6. **Key upcoming meetings**

Stuart discussed the purpose and possible outline of the February Program Leadership meeting (Nairobi in first week of February). An agenda will be sent out shortly. This is to be attended by all Value Chain Coordinators, Theme Leaders and Cross-Cutting area leaders.

A planning meeting in 24-29th March period (we may use the entire period) for the extension period 2015-2016 and the next phase of the CRPs. This is to be attended by all Value Chain Coordinators, Theme Leaders, Center representatives and Cross-Cutting area leaders.

7. **AOB**

ILRI should hear about carry over funds early February.